SCREENING FEES: $40 PER INDIVIDUAL

                 CHECK OR MONEY ORDER ONLY NO CASH ACCEPTED

Please review the screening criteria to determine if the requirements can be met. If any applicant needs assistance in the application process, please advise the landlord. Non-English-speaking applicants may provide an interpreter to assist. Our company may consider a valid explanation for any difference from the requirements if provided by the applicants. If necessary, provide additional information or explanations on a separate piece of paper. Failure to meet the screening criteria may be grounds for: (1) the denial of the application or (2) the requirement of a co-signer or (3) the requirement of payment of an additional deposit. Any incomplete, inaccurate, or falsified information may be grounds for denial of the application or termination of the execution or rental agreement. 

Please review the screening criteria to determine if the requirements can be met. If any applicant needs assistance in the application process, please advise the landlord. Non-English-speaking applicants may provide an interpreter to assist. Our company may consider a valid explanation for any difference from the requirements if provided by the applicants. If necessary, provide additional information or explanations on a separate piece of paper. Failure to meet the screening criteria may be grounds for: (1) the denial of the application or (2) the requirement of a co-signer or (3) the requirement of payment of an additional deposit. Any incomplete, inaccurate, or falsified information may be grounds for denial of the application or termination of the execution or rental agreement. 

• Application Process 

•A completed application that is verifiable and accurate must be submitted by all potential occupants over the age of 18.

•Each applicant shall provide current government-issued photo identification and a social security card that allows Owner/Agent to adequately screen for criminal and credit history. 

•An applicant screening charge of $40 per applicant shall be paid when submitting an application. This charge is non-refundable once the screening process has begun.

•We will verify rental history, employment, and criminal history and obtain a credit report. This process may take 3-5 business days.

•If the application is denied the applicant will be notified in writing of that fact at the time of denial. If you are denied due to a credit report, we will provide you with the name and address of the credit reporting agency.

• Income Criteria

•Monthly income must be equal to three times the stated rent and must be a verifiable, legal source. Income below two times the stated rent will result in a denial.

•Twelve months of verifiable employment will be required if used as a source of income. Less than 12 months of verifiable employment will require an additional security deposit or an acceptable co-signer. 

•If self-employed, provide copies of last year’s tax return. 

•If other income, provide copies of assistance checks, retirement investments, bank statements, or other financial data.

• Debts

•If the applicant has monthly credit card or installment payments the rent and utilities may not be more than one-third of the total monthly income. If the applicant does not, then the rent and utilities shall not be more than 50% of the total monthly income.

•Negative or adverse debt showing on a consumer credit report will require an additional security deposit. Ten or more unpaid collections (not related to medical expenses) will result in the denial of the application.

• Housing References

•The applicant shall provide verifiable contractual rental history or home ownership for the past 5 consecutive years. It must be from an unrelated, third-party landlord or home ownership. Less than twelve months of verifiable rental history will require an additional security deposit or an acceptable co-signer. 

•Three or more notices for nonpayment of rent within one year will result in denial of the application. 

•Rental history reflecting any past due and unpaid balances to a landlord will result in denial of the application.

•Rental history including three or more noise disturbances or any other material non-compliance with the rental agreement or rules within the past two years will result in denial. 

• Credit Criteria

•Negative or adverse debt showing on consumer credit report will require additional security deposits or acceptable co-signers.

•Ten or more unpaid collections (not related to medical expenses) will result in the denial of the application. 

• Limitations

•Smoking is prohibited on the entire premises of our rental units. The term “smoking” means inhaling, exhaling, breathing, carrying, or possessing any activated vaping device, lighted cigar, cigarette, pipe other tobacco product or any other similar lighted product in any manner or in any form. 

•Animals may or may not be permitted, dependent on the owner/agent. If allowed, we will require an increased deposit of $500 per animal due at signing. A photo of the animal must be submitted with the application. Any aggressive breed is strictly prohibited at all The Neil Company Real Estate properties.

•Aid animals and/or modifications to the unit necessary to assist those with disabilities will be allowed with the necessary documentation. 

•Business enterprises are prohibited at all of our residential properties. 

• Demeanor and Behavior

•The demeanor and behavior of applicants during the application process and prior to signing the rental agreement will be considered.

• Our policies

 •No verbal comments, agreements or statements will be honored or enforced unless in writing and agreed to by The Neil Company Real Estate. 

•The Neil Company Real Estate requires all tenants to maintain renters’ insurance for their personal property. Tenants are required to provide us with proof at the time of move-in. If all tenant’s combined household income is equal to or less than 50% of the median income adjusted for family size or premises has been subsidized with public funds, no insurance is required. 

•Any detrimental information provided or discovered during or after the application process in reference to income, credit, housing references, criminal information, demeanor or behavior may be grounds for denial of your application. It could also be grounds for cancellation and refund of the execution deposit or termination of tenancy. 

•All applicants are processed through a consumer credit reporting agency, which reports bankruptcies, suits, garnishments, attachments, foreclosures, repossessions, evictions, profit and loss accounts, delinquent credit obligations, insufficient credit lines/references, and criminal history. As per ORS 90.295 Section 11(3), all applicants have the right to dispute the accuracy of any information provided by the credit reporting agency. The application is property of The Neil Company Real Estate. 

•In order to be placed in position of a property, all information must be completed. Your application will not be accepted if you fail to provide all requested information and fees.

We screen on a first-come, first-serve basis. 

• Criminal Conviction Criteria

•Upon receipt of the Rental Application and screening fee, Owner/Agent will conduct a search of public records to determine whether the applicant or any proposed resident or occupant has a “Conviction” (which means: charges pending as of the date of the application; a conviction; a guilty plea; or no contest plea), for any of the following crimes as provided in ORS 90.303(3): drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent. Owner/Agent will not consider a previous arrest that did not result in a Conviction or expunged records. A single Conviction for any of the following, subject to the results of any review process, shall be grounds for denial of the Rental Application.

• Felonies involving murder, manslaughter, arson, rape, kidnapping, child sex crimes, or manufacturing or distribution of a controlled substance. 
• Felonies not listed above involving: drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which the applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 7 years.
• Misdemeanors involving drug-related crimes, person crimes, sex offenses, domestic violence violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, financial fraud crimes, where the date of disposition has occurred in the last 5 years.
• Misdemeanors not listed above involving; theft, criminal trespass, criminal mischief, property crimes, or any other crime if the conduct for which the applicant was convicted or is charged is of a nature that would adversely affect the property of the landlord of a tenant or the health, safety, or right peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 3 years.
• Conviction of any crime that requires lifetime registration as a sex offender, or for which the applicant is currently registered as a sex offender, will result in denial. 

Criminal Conviction Review Process

    Owner/Agent will engage in an individualized assessment of the applicants, or other proposed occupants. Convictions if the applicant has satisfied all other criteria (the denial was based solely on one or more Convictions) and:

• Applicant has submitted supporting documentation prior to the public records search; or
• Applicant is denied based on failure to satisfy these criminal criteria and has submitted a written request along with supporting documentation. Supporting documentation may include:

i) Letter from parole or probation or probation office.

ii)Letter from caseworker, therapist, counselor, etc.

iii)Certification of treatments/rehab programs.

iv)Letter from employer, teacher, etc.

v)Certification of training completed.

vi)Proof of employment; and

vii)Statement of the applicant.

Owner/Agent will:

   a) Consider relevant individualized evidence of mitigating factors, which may include: the facts or circumstances surrounding the criminal conduct; the age of the convicted person at the time of the conduct; time since the criminal conduct; time since release from incarceration of completion of parole; evidence that the individual has maintained a good tenant history before and/or after the conviction or conduct; and evidence of rehabilitation efforts. Owner/Agent may request additional information and may consider whether there have been multiple Convictions as part of this process.

    b) Notify the applicant of the results of Owner/Agent’s review within a reasonable time after receipt of all required information. 

    c) Hold the unit for which the application was received for a reasonable time under all the circumstances to complete the review unless prior to receipt of the applicant’s written request (if made after denial) the unit was committed to another applicant.